Exhibitor Package Inclusions
Your Exhibitor Package Includes:
- Two Exhibitor Badges with Lunch (Wed & Thurs) + Breakfast (Thurs) + Refreshments
- One 10’ (width) x 8’ (depth) booth space, draped & skirted 6 ft. table
- Two chairs
- Electrical outlet
- Wireless internet access
- Entry to Opening Night Networking Reception (Wed evening)
- Company listing, description, logo, website and contact info on the conference website
- Delegate Contact List – to be provided on the first day of the trade show
- Opportunity to participate in delegate prize draws
NOTE:
- Access to the gala dinner on Thursday evening is not included. Gala tickets can be purchased for an added cost upon registration.
- Exhibitor package includes two staff badges. Additional badges can be purchased for an added cost upon registration.
Pricing
Early bird rate (until June 28)
$1735.00 + HST
Regular rate (after June 28)
$1995.00 + HST
Additional Options:
- Thursday evening gala dinner & entertainment: $170.00 + HST per person. Tickets cannot be purchased on-site and space is limited.
- Additional staff badges: $160.00 +HST per person (includes entry to the opening night networking reception on Wednesday evening).
Floorplan
Click Here to view the latest exhibitor floorplan
Trade Show Location & Hours
Click here to view the detailed schedule - subject to change
Location
Deerhurst Resort
Legacy Hall
1235 Deerhurst Dr, Huntsville, ON P1H 2E8
Hours
Wednesday, September 18
12:00 PM - 5:00 PM AND
7:00 PM - 9:00 PM - Opening Night Networking Reception
Thursday, September 19
8:00 AM - 2:45 PM
Booth Set Up & Tear Down
Move In & Set Up
Tuesday, September 17 at 6:00 PM – 9:00 PM
Wednesday, September 18 at 8:00 AM – 11:00 AM
Move out & Tear Down
Thursday, September 19 at 2:45 PM – 4:00 PM
Booth Furnishings & Advanced Shipping
Stronco Show Service is our official service contractor for the Annual Conference. Stronco offers booth furnishings and advanced shipping services. Stay tuned for instructions to complete your order.
Your exhibitor package includes one 10 AMP electrical outlet. If you require additional audio-visual equipment orders can be made through Encore Global. Click Here to access the order form.
Shipping Instructions
Click here for information on shipping materials to Deerhurst Resort.
Promotional Materials
Included with your exhibitor package is the option to include up to three
digital marketing/promotional items along with your company listing on the conference website. This feature provides you with the opportunity to provide rich collateral and share more information with MFOA Conference Delegates such as a unique offer, new product/service information or a ‘how-to’ reference guide. The promotional material you provide will be featured on the conference website with your company listing.
How to Participate:
Participating exhibitors can provide their materials via email (
training@mfoa.on.ca),
no later than Friday, August 23.
File types accepted: PDF and/or MP4
Content you can include as Promotional Materials:
- Voucher for Free Sample or Product
- Information videos
- Coupon/Discount Code exclusive to MFOA delegates
- Advertisement/Flyer
- Document Share, How-To Information Guide
- Your website/Company brochure
- Tools & Templates
Or any other items, let your imagination run wild!
Rules, Regulations & Conference Code of Conduct
Click here to review the Exhibitor Rules, Regulation and Conference Code of Conduct. You will be asked to confirm your acknowledgement of reviewing and agreeing to the terms outlined in this document upon registration.
Conference Sponsorship & Advertising Opportunities
Take advantage of the many high-profile opportunities that can
increase your exposure with MFOA members. Registered exhibitors can
save 15% off all 2024 corporate sponsorship and custom conference advertising opportunities.
Contact Krista Klesch, Manager, Learning & Development, at
krista@mfoa.on.ca for more information.
Hotel Accommodations
The MFOA has secured a block of rooms for our exhibitors with Deerhurst Resort. Please note selection/availability is on a first-come, first-serve basis and availability is not guaranteed. Rooms will be held until Saturday, August 17 or until it is full, whichever comes first.
Click here to book your reservation, or you can call the reservations line at 1-800-461-4393. If you are calling in, be sure to identify yourself as being part of the MFOA Exhibitors block in order to qualify for the group rate.
Fraud Alert
Please note in past years we have had non-accredited organizations contacting individuals regarding the MFOA Conference. These companies may offer to help book your guest rooms for our conference at a discounted rate or claim to have promotional offers such as delegate lists. MFOA is not affiliated with any of these groups. These groups are not authorized by MFOA to contact our exhibitors. Please do not provide them your personal information or credit card details. MFOA has arranged room blocks directly with Deerhurst Resort. You can book your room using the instructions provided above.
Prize Draws
Included with your exhibitor package is the option to participate in our delegate prize draw. Please confirm your participation and prizes to be donated (if known) by emailing
training@mfoa.on.ca no later than
Friday, August 23.
- Maximum of two prize donations per booth
- Exhibitors will collect business cards from participating delegates
- An MFOA staff member will visit each participating booth to draw and announce the winners during our scheduled draw times (lunch and afternoon break) on Thursday, Sept.19
- Exact draw times will be confirmed with each booth on-site. Please ensure a booth staff is present for your assigned delegate prize draw as MFOA draws/announces the winner
Health & Safety
Health & safety related practices at the MFOA Conference will be informed by provincial and local public health guidance at the time and will be subject to change.
Questions?
Contact
training@mfoa.on.ca
Land Acknowledgement
We recognize that our work as MFOA and CHUMS and the work of municipalities, take place on traditional Indigenous territories across Ontario. We recognize and respect the history, languages, and cultures of the First Nations, Metis, Inuit and all Indigenous peoples whose presence continues to enrich our communities.
Cancellation Policy
Cancellations must be submitted in writing to training@mfoa.on.ca. Cancellations received prior to 4:00 pm ET on Friday, August 16, 2024, will receive a refund of the exhibit fee less a non-refundable amount of $1,000 + HST. Cancellations received after this time forfeit the full booth fee. Additional staff badges and gala tickets are non-refundable.